About us: Arabian Oud's long journey began in the traditional former marketplace of Riyadh, Souk Al-Zal, intending to source one of the rarest scent profiles on earth, Oud, which has been a staple in Middle Eastern perfumery for centuries. Today, the Arabian Oud fragrance house – headquartered in Saudi Arabia – is a global brand with over 1200 stores in many parts of the world, and 400 distinctive products in its collection, spread over 35 countries. Our signature stores thrive in Paris, Dubai, Milano, Madrid, Nice, Berlin, New York, Kuala Lumpur, London Oxford Street, Westfield Stratford, and Westfield London.

Job Purpose: The Human Resources Assistant supports the HR department in various functions, including recruitment, onboarding, employee records management, and general administrative tasks. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information confidentially.

Key Responsibilities

• As a crucial part of the team, will assist the Sales Manager and Arabian Oud HR with the recruitment process, including vetting candidates, conducting interviews, and preparing employment contracts.
• Coordinating with the Arabian Oud HR overseas supervisor, reviewing resumes, and setting up interviews for candidates for employment
• The HR assistant ensures smooth operations by handling internal and external inquiries and requests related to the HR department.
• The HR admin compiles and maintains paper, digital, and electronic employee records, demonstrating excellent organisational skills.
• Preparing relevant payroll documents, such as hours, holidays, sickness reports, and commission files.
• Recording staff performance - the appraisal system.
• Working closely with the Sales Manager when dealing with grievances, investigation and disciplinary procedures.
• To generate reports and transcribe minutes from the investigation, grievance and disciplinary meetings.
• Handling HR admin tasks, such as filing, generating reports and presentations and possibly setting up meetings.
• Entering employee data into the BrightHR App and NEST pension scheme.
• Managing clock–in system ‘Bright HR’ and ensuring the data is correct.
• Managing recruitment-related profiles such as Indeed, LinkedIn and Arabian Oud info mail.
• Reordering supplies for the head office and the stores when necessary.
• Interacts with Country Manager/Sales Manager and carries out their requests.

The above is not an exhaustive list of duties. You will be expected to perform different tasks as necessitated by your changing role within the company and the overall business objectives.

Required qualification and experience:

• (BA) Business and Human Resource Management or equivalent qualification
• Worked as a Student Recruiter, ensuring smooth enrolment to UK Universities. Supported students with application and preparation for interviews and examination.
• Worked as a Head Cashier – Sales lead in retail Store.
• Proven experience as an HR Assistant, or relevant human resources/administrative position
• Fast computer typing skills (MS Office, in particular)
• Basic knowledge of labour laws
• Excellent organizational skills
• Strong communications skills
• Degree in Human Resources or related field (preferred but not required)
• Adaptability.