Company Secretarial / Corporate Governance Contractor

6 month contract

London

Hybrid (3/2) flex on this.

Financial services

Day rate

A leading American financial services institution is looking to hire an experienced Company Secretarial / Corporate Governance professional to support its Corporate Secretary’s Office on an initial 6‑month maternity cover, starting as soon as possible.

While the role supports a Paris‑based team, candidates may be based in London, working closely with senior stakeholders across the business.

This is a hands‑on governance support role, ideal for someone with broad company secretarial experience who is comfortable operating in a fast‑paced, highly regulated environment.

Key Responsibilities:

Meeting Preparation & Logistics

• Assist in planning and organizing recurring governance and internal meetings.
• Prepare, assemble, and distribute meeting materials, including agendas, presentations, Chair’s notes, and supporting documents.
• Oversee meeting logistics such as room reservations, virtual meeting links, and required technology.
• Ensure appropriate lead times and reminders for all stakeholders involved.
• Schedule routine meetings with Management and key Stakeholders for the Corporate Secretary and governance-related committees.
• Manage updates, conflicts, and rescheduling as needed.

Document Management & Records Organization

• Maintain and organize shared folders and governance archives to ensure documents are easily accessible and properly stored.
• Help track versions and maintain document integrity.
• Support the implementation of best practices in records management

Support for Corporate Governance Processes

• Assist with the annual verification questionnaire process, including data collection, tracking responses, and follow-up.
• Support the preparation of annual reports and required internal or external submissions.
• Help manage the Power of Attorney (POA) database, ensuring accuracy and timely updates.
• Coordinate signatures, notarizations, and document execution workflows.
• Assist with ad hoc governance projects and compliance initiatives.
• Manage and distribute requests received in the shared mailbox and/or Blueprint.
• Perform additional administrative tasks as required to support the Corporate Secretary’s office.

Candidate Profile

• Proven experience in a Company Secretarial / CoSec / Corporate Governance role, ideally within financial services or a regulated environment
• Strong experience with document execution, POAs, and corporate records
• Confident minute‑taker with excellent attention to detail
• Organised, proactive, and able to work autonomously
• Comfortable managing multiple stakeholders across different jurisdictions
• Able to start as soon as possible.

If this role is of interest – apply for more details.