Office Administrator (Part-Time)

We are working with a well-established professional services organisation to recruit an Office Administrator to support their London office. This role will provide broad administrative support while overseeing the day-to-day running of office facilities.

This is a part-time position (0.6 FTE) with flexibility around working pattern (to be agreed), however the role is fully office-based.

Key Responsibilities

Office Administration

• Oversee the sourcing, replenishment, and maintenance of office supplies, equipment, and consumables to ensure smooth day-to-day operations.
• Coordinate and manage essential services including cleaning, waste disposal, confidential waste, and general maintenance.
• Proactively supervise the office environment, facilities, and relationships with external contractors.
• Ensure compliance with relevant regulations, including health & safety, PAT testing, and fire safety requirements.
• Support office moves, layout changes, and refurbishments, including sourcing and purchasing furniture.
• Manage incoming and outgoing correspondence (post, couriers, special deliveries, etc.).
• Maintain responsibility for office security systems, including access control, intruder alarms, and fire alarms.

Legal / Professional Services Administration

• Provide administrative support to fee-earning teams, including tasks such as billing support and new matter onboarding processes.

General Support

• Act as an on-site point of contact, supporting IT, HR, and other internal departments with administrative and coordination tasks.

Qualifications

• Ideally degree-educated, or educated to A-Level (or equivalent) with strong academic results.
• An administration or secretarial qualification would be advantageous.

Skills & Experience

• Previous experience within a professional services environment is desirable (legal sector experience beneficial but not essential).
• Strong IT skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with document management systems is advantageous.
• Excellent typing and document formatting skills.
• Highly organised with the ability to manage multiple priorities.
• A proactive attitude with a willingness to learn.

Personal Attributes

• Team-oriented with a flexible approach to supporting colleagues.
• Strong initiative and ability to work independently with appropriate guidance.
• Proactive, enthusiastic, and adaptable.
• Calm and composed under pressure, with strong time management.
• High level of accuracy and attention to detail.
• Confident communicator, both written and verbal.

Additional Expectations

• Act in line with company values and professional standards.
• Adhere to all internal policies and regulatory requirements, including anti-money laundering procedures.
• Commit to ongoing professional development (CPD).
• Maintain flexibility to support business needs, including occasional additional hours where required.

Additional Information

• Department: Office Services
• Employment Type: Permanent, Part-Time
• Location: London
• Working Pattern: Onsite