Office Administrator

City of London – Aldgate

Hybrid Working (Mon,Tues, Thursday in office & additional flexibility)

£30,000-£35,000

About Arthur

Arthur is your trusted partner in search and recruitment for the insurance industry. We elevate careers by bringing together forward-thinking businesses and brilliant professionals.

Built on the foundations of transparency, quality, and integrity, our consultative and solutions-focused approach guides our team of experienced recruitment experts to deliver excellent service, every time.

Aiming to set the standards for the future of insurance recruitment, Arthur is committed to going beyond the transactional, building long-lasting relationships in which our clients, our candidates and our people thrive.

The role

An Office Administrator position is becoming available within the Business Services team. This role is essential to the smooth day-to-day running of the office, providing administrative and operational support across the business in a fast-paced recruitment environment, with a strong focus on accuracy, compliance, and internal support.

This position is ideal for an early-career professional seeking hands-on experience in recruitment operations and a strong platform for future career development.

What you’ll be doing:

• Office Administration – Orders, desk set up, printing
• Provide day-to-day administrative support to Business Services (Operation Manager) and wider business.
• Manage incoming and outgoing correspondence and calls, including drafting standard letters and internal communications.
• Maintain organised digital and physical filing systems in line with data protection requirements.
• Support meeting logistics, including room bookings, agendas, and documentation.
• Assist with supplier coordination (stationery, office services, facilities).
• Health & Safety (H&S) Support
• Support the Operations Manager with Health & Safety administration and compliance tracking.
• Assist with office inductions and onboarding, ensuring H&S information is correctly issued and recorded.
• Escalate any H&S concerns promptly and accurately.
• Event support and coordination when required
• Attend internal meetings if required and produce accurate, timely meeting minutes and action logs.
• Assist with planning and coordinating internal events (team days, training sessions, town halls, social initiatives).
• Support Operations Manager event logistics, including bookings, communications, and attendance tracking.

What we’re looking for:

• Previous experience in an administrative or office support role (internships or entry-level roles acceptable).
• Exposure to a recruitment, professional services, or financial services environment
• Strong written and verbal communication skills, with the ability to draft professional correspondence.
• High attention to detail and strong organisational skills.
• Confident user of Microsoft Office (Word, Outlook, Excel).
• Ability to manage multiple tasks in a deadline-driven environment.
• Basic understanding of Health & Safety or willingness to be trained.
• Experience taking meeting minutes or supporting governance processes.
• Familiarity with GDPR and confidentiality requirements.

What Arthur offer:

• Early Friday finish (1pm)
• Hybrid and flexible working hours
• Career development and training opportunities
• Private healthcare
• Over 20 years of insurance industry expertise and a brilliant client network
• A genuinely collaborative, supportive culture that values wellbeing and success

If you would like to find out more information please reach out to zoe.macgregor@arthur.co.uk

Equal Opportunities

Arthur Financial Limited is an equal opportunity employer; we are fully committed to the elimination of unlawful and unfair discrimination and value the differences that a diverse workforce brings to the firm. The firm will not discriminate because of age, disability, gender reassignment, marital status, maternity, race, religion and belief, or sexual orientation.