ABOUT US

Brawl are a creative agency based in Leeds. We’re pushing the boundaries, creating concepts that challenge the creative norm. Our mission is to bring brands closer to the people that matter, working on exciting projects across the UK, Europe and North America. We have a diverse portfolio of clients working across many different sectors including; pharma, medtech, robotics, SaaS, fintech, finance, legal, retail, technology, etc. for some of the world's biggest brands. 

POSITION OVERVIEW 

We are looking to hire an experienced Office Manager on a flexible hourly basis (around 10 hours per week) which can be split during the week, on-site, in our Leeds office. As an Office Manager, you will hold key skills in H&S Management, HR, Finance and General Admin, with the salary being dependant upon experience. A skillset which spans across the below is desirable, with tasks being split between a mix of the following: 

H&S MANAGEMENT

• Conduct regular checks for H&S facilities, e.g. fire alarm, emergency lighting, fire extinguishers, fire doors, first aid kit, PAT testing, electricity mains and gas mains service etc.   
• Manage and maintain internal H&S documentation, make sure all documents are correct and up to date, comply with H&S law and regulations.   
• Liaise with external H&S with new laws and regulations that apply to Brawl. Adding new policies when needed.  
• Arrange yearly H&S visit, conduct improvement based on the yearly audit.  
• First point of contact for incident/accident reports. Contact H&S consultant when incident/accident happens.  
• Conduct trainings and assessment based on H&S needs. 
• Review and renew the external consultancy service and contract. 

HR MANAGEMENT

• Holiday management, make sure employees’ annual leaves, sick leave and TOIL are correctly recorded. Update annual holiday allowance each year.  
• Manage and maintain HR software BreatheHR, make sure employees’ data is correct and up-to-date. Trouble-shooting for all employees’ enquiries. Review and renew HR software service and contract.  
• Liaise with external employment law consultant with new laws and regulations that apply to Brawl. Update employment contract, employee handbook, policies when needed.  
• Prepare contracts and document for new starters. Draft and issue all H&R letters and memos.  
• Arrange probation review, annual reviews and exit interview.  
• Conduct trainings and assessments based on laws and regulations and company needs.  
• Arrange staff social activities and company events.  
• Arrange P45, P60, pension, insurances, software subscriptions when new employee stars and old employee leaves.  

IT MANAGEMENT

• Acting as first of contact for any IT issues from the team, authorise IT support provider to conduct the tasks and follow up the tasks until it’s completed.  
• Manage invoice and payment for IT services. Review and renew services, subscriptions and contracts.  
• Prepare computers, devices, software and subscriptions for new starters and people leaving.  
• Manage and maintain company systems, software and subscription.  

FINANCE 

• Process staff expenses 
• Process supplier invoice and payments  
• Assist client service team to draft and issue sales invoices 
• Manage and update clients’ finance portals to make sure all data is correct and up-to-date.  
• Manage suppliers’ contract and service renewal. Ensure cost efficiency and service quality.  
• Assist external accountant to manage company assets 

GENERAL ADMIN MANAGEMENT

• Manage service and bills for water, electricity, gas, gardening, window cleaning, water purifier, pest control, air conditioner, commercial bins, hygiene bin services, etc.  
• Support MD’s with diary management and admin tasks.  
• Maintain and organise company equipment and documents.  
• Manage office purchases  
• Renew insurance policies. Act as first of contact when exercising clauses in the insurance policy.  
• Maintain company vehicles, organise servicing and MOT’s when needed.  
• Manage company landline contract, TV license, phone lease.

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BRAWL BENEFITS: 

• Vitality private health care insurance 
• Enhanced company pension with Royal London 
• 23 days annual leave plus bank holidays (pro rata)
• Social events 
• Early finish on Fridays 
• Your birthday off if it lands on a weekday 
• Free fruit, snacks and drinks 
• Cycle to Work scheme 
• Free on-site parking 

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To apply, please ensure you include your CV. 

PLEASE NO RECRUITERS