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Fixed-Term Contract | Until mid-December 2025

Salary: 25-27k depending on experience

Hours: 39.5

Start Date: Immediate availability preferred

Are you looking to build hands-on experience in a fast-paced, people-focused environment?

Join Gear4musics Recruitment Team as an Onboarding Recruitment Coordinator and play a vital role in ensuring a seamless and compliant experience for every new hire joining our Customer Service and Warehouse teams.

This is a fantastic opportunity for someone with great organisational skills, attention to detail, and a positive, can-do attitude to gain insight into the world of recruitment and HR operations. Whether you're at the start of your career or looking for a new challenge, our experienced and friendly Recruitment Team will support you every step of the way.

What Youll Be Doing

• Preparing and issuing job offer paperwork including offer letters, contracts, and new starter forms.
• Scheduling and coordinating interviews
• Monitoring the return of onboarding documents and following up where needed to meet deadlines.
• Collecting and verifying Right to Work documents in line with legislation.
• Organising start dates and supporting with onboarding communications and checklists.
• Keeping applicant and new starter records updated accurately in our Applicant Tracking System (ATS).
• Producing reports and trackers to support recruitment progress updates.
• Working closely with the team to support our weekly assessment centrescreating a welcoming, well-organised experience for candidates and ensuring all logistics and paperwork run smoothly.
• Helping maintain a compliant and auditable onboarding process at all stages.
  
  

• Good organisational and administrative skills with confidence using Outlook, Word and Excel.
• High levels of accuracy and attention to detail, especially when managing paperwork and sensitive data.
• Friendly, confident communicatorboth verbally and in writing.
• Self-motivated and collaborative team player who brings energy and reliability.
• Calm under pressure in a fast-paced, deadline-driven environment.
• A proactive approach to problem-solving, with a keen eye for process improvements.
• Trustworthy and professional when handling confidential information.
  
  

• This is a split-site role, so you'll need to be able to work from both our Clifton Moor and Holgate locations in York.
• Due to the nature of our peak season, annual leave will be restricted during the contract period.
• Shape
  
  

• Generous discount scheme across our full range of music and home entertainment products.
• Employee Assistance Programme, offering 24/7 caring & compassionate support across a wide range of areas.
• Access to 30 qualified Mental Health First Aiders across the business, demonstrating our commitment to prioritising mental health & wellbeing support as a Mindful Employer.
• Free car parking with access to electric charging points
• Our modern office space features an onsite café and bar where we hold regular social events.
• Onsite gym and physio with Gear4music discounts & perks
• A relaxed dress code and a great coffee machine to make your day more enjoyable.
  
  

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Staffing and Recruiting

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