PA & Operations Administrator (Maternity Cover - 1 year fixed term contract)

This is a 1 year fixed term contract.

Location: Wandsworth (4 days a week in the office)

Branding Science is a global consultancy led market research agency with headquarters based in London. We are looking for a PA & Operations Administrator to provide PA support and general operational administration including Office Management and HR.

Reporting to the Global People & Culture Manager, this is a varied and fast‑paced role suited to someone who is adaptable, flexible, and confident managing multiple priorities while maintaining a positive, professional attitude. The ideal candidate will be approachable, self‑motivated, highly organised, and able to thrive in a busy, dynamic environment.

PA Support to the Managing Director

You’ll be the organisational powerhouse behind our MD, helping them stay focused, prepared and productive. This includes:

• Diary management, meetings & travel coordination
• Inbox prioritisation & follow-ups
• Expense management and approvals
• Monitoring HR Toolkit reports
• Meeting notes + action tracking
• Supporting line management admin
• Covering the EA when needed
• Maintaining org charts & ClickTime updates

People & Culture Support

You’ll be a key part of the P&C team — keeping our HR systems up to date, supporting the full employee lifecycle, and helping create a great employee experience from day one. You’ll handle:

• HR system updates & data accuracy
• Recruitment admin & ATS support
• Onboarding and offboarding coordination
• Drafting HR letters & documentation
• Supporting employee engagement, updates and team initiatives
• Being the first point of contact for HR queries
• Helping develop and improve HR processes & policies
• Partnering with Marketing to support employer brand projects

Office Management

You’ll help create a welcoming, efficient and positive office environment — a place people love coming into. You’ll take the lead on:

• Maintaining office equipment, supplies & vendors
• Managing office merchandise with Marketing
• Creating a friendly, polished guest experience
• Organising catering, events & celebrations
• Handling post, shipping & contact lists
• Coordinating IT equipment, onboarding and offboarding
• Managing the Asset Register

Health & Safety

As our H&S champion, you’ll make sure the office is safe, compliant and well‑run:

• Acting as the H&S Officer for our Wandsworth office
• Running inductions & workstation assessments
• Keeping first-aid and H&S compliance on track
• Improving documentation & record management