Job Title: PA - Programme Controls

Location: Suffolk (Hybrid Working Available)

Start date: ASAP

Job Purpose

To provide high-level Personal Assistant and administrative support to senior leaders within Programme Controls, ensuring efficient coordination of diaries, meetings, documentation, and communication across the function. The role supports smooth day-to-day operations within a fast-paced project and programme environment.

Key Responsibilities

Provide professional, accurate, and reliable PA and administrative support Support wider business unit with general administration tasks as required Coordinate and support team assistants to ensure efficient admin coverage Manage complex diaries, schedules, and itineraries Organise travel, accommodation, hospitality, and meeting logistics Prepare weekly meeting packs, agendas, and supporting documentation Attend meetings, take accurate minutes, and track actions Maintain and update contact lists, records, and filing systems Ensure documents are correctly stored, organised, and accessible Liaise with internal and external stakeholders across multiple locations Produce reports, presentations, and business documentation using Microsoft Office and other IT systems Maintain accurate data records and ensure information is up to date Process purchase orders and support invoice tracking in line with finance procedures Maintain local cost records and support financial administration Provide office services including reprographics, binding, and document preparation Respond to telephone and email enquiries in a professional and timely manner Keep team members informed when out of office and escalate issues where necessary Maintain confidentiality and handle sensitive information appropriately Maintain training and induction logs and liaise with HR where required

Essential Skills & Experience

Previous experience in a PA, team assistant, or administrative support role Strong organisational and time-management skills Ability to work independently and proactively Excellent written and verbal communication skills High level of accuracy and attention to detail Ability to manage multiple priorities in a fast-paced environment Strong interpersonal skills with ability to engage stakeholders at all levels Competent in Microsoft Office (Word, Excel, PowerPoint) and Outlook Experience producing professional documents, reports, and presentations Ability to handle confidential and sensitive information with discretion Ability to adapt to new systems and changing processes

Desirable Skills

Experience within a PMO, programme, or project controls environment Experience using document management or collaboration systems (e.g., Business Collaborator) Knowledge of financial admin processes such as invoicing and purchase orders French language skills (written and spoken) beneficial due to stakeholder interaction

Key Behaviours

Professional, reliable, and discreet Highly organised and methodical Flexible and adaptable to changing priorities Strong team player with a collaborative approach Proactive and solutions-focused attitude.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants