PA to Director
2 Days Old
Our local government clients in Enfield, Greater London, the Environment & Communities Department, are looking for an experienced Personal Assistant to provide confidential, high-quality PA, secretarial, and administrative support to Directors and the wider Departmental Management Team. This is a fast-paced role supporting senior leaders, ensuring diaries, correspondence, meetings and key processes run smoothly and professionally.
Responsibilities
Diary & inbox management for Directors, including scheduling and re-prioritising at short notice.
Managing correspondence: scanning/recording, tracking actions, drafting and coordinating responses, obtaining signatures.
Handling enquiries via phone/email, including escalation of urgent matters and signposting to the right officer.
Organising meetings: agendas, papers, background information, room bookings, visitors, refreshments, travel arrangements.
Minute-taking and actions for key meetings (including management team meetings), monitoring action completion and updates.
Member and stakeholder support: weekly Member briefings; dealing with member enquiries; chasing responses for MEQs, complaints and FOIs to meet deadlines.
Maintaining logs/records for key information (e.g., recruitment forms, resident enquiries, agency extensions)
Processing/monitoring admin for Directors' teams as directed (e.g., sickness returns/logs, planned leave, leave approvals via IT system, expenses)
Providing cover for other PAs and supporting the Executive Support function as required
Always maintaining strict confidentiality.
Qualifications – Essential
GCSE Grade (or equivalent) in English Language and Mathematics.
NVQ level 4 qualification or equivalent experience
Advanced Microsoft Office, Word, Excel, Outlook, Social Media and CRM.
Criteria for Shortlisting - About You - What We're Looking for in the Ideal Candidate:
Proven experience as a PA supporting senior management, including multiple diary/inbox management
Strong organisation skills with the ability to plan, prioritise and meet deadlines in a busy environment
Confident self-starter who can use initiative to resolve issues promptly
Excellent communication skills and ability to build effective working relationships across the organisation and externally
Experience dealing professionally with public and external organisation enquiries
Strong IT capability across MS Office tools (e.g., Outlook, Word, Excel)
Experience in producing accurate minutes and maintaining action logs
Compliance Requirements
3 Years References
Willing to engage in the Pre-Engagement Questionnaire and mandatory pre-screening application process.
Diamond Blaque Group, a leading public-sector provider, is acting as the employment Business for this vacancy. We are dedicated to fostering an inclusive environment that values diversity and equal opportunity in the workplace
- Location:
- Enfield
- Salary:
- £17.57 - £21.93 /hour
- Job Type:
- FullTime
- Category:
- Administration