Pension Administrator

You will be required to provide high‑quality secretarial and administrative support to a group of Trustees within the Financial Services sector.

Hybrid working: 2 days office‑based, 3 days from home Location: Wimbledon Increased office attendance required during probation Full‑time hours: Monday to Friday, 9am-5pm Salary: Up to £30,000kMain Duties & Responsibilities

Log and monitor annual scheme budgets Process and log invoices Update master spreadsheets, registers, compliance checklists and governance systems Manage Trustee diaries Schedule meetings and organise arrangements Coordinate travel and expenses Handle incoming and outgoing post; ensure appropriate follow‑up Answer incoming calls, providing support when Trustees are unavailable Maintain a professional and responsible approach to all client‑related communications

Supporting meeting preparations: drafting agendas, collating papers, issuing meeting packs, confirming venue arrangements Preparing minute templates Updating action logs and issuing follow‑ups to providers Completing quarterly tasks ahead of Trustee meetings Creating meetings and managing document uploads to online portals Liaising with providers to confirm meeting dates, track actions, and ensure timely submission of papers Monitoring regular correspondence from scheme providers and industry bodiesKnowledge & Experience

Previous PA, secretarial or administrative experience Background in pensions administration or an understanding of trusteeship is advantageous but not essentialKey Behaviours

Professional approach to all client‑related matters Enthusiastic, proactive, and able to use initiative Strong organisational skills with the ability to think on your feet Able to prioritise and manage multiple tasks simultaneously Collaborative, flexible team player Excellent attention to detail and process‑driven Ability to deliver accurate work to deadlines Strong written and verbal communication skills Good interpersonal skills Confident and professional telephone mannerQualifications

GCSE English and Maths (Grade C/4 or above) or equivalent Proficiency in Microsoft Office: Excel (intermediate to advanced) Word (intermediate to advanced) Outlook (intermediate to advanced) PowerPoint (basic)

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