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Job Description

The role

Position: PMS (Planned Maintenance System) Manager

Contract type: Full Time - Permanent

Reporting to: Chief Director of Technical

Location: London - Office based 5 days per week

Overview of role

Zodiac Maritime has embarked on a digital transformation programme affecting most parts of the business. Part of this transformation includes renewing the Maintenance Management System for planned and defect maintenance. The role holder will join at the post-implementation stage of a new technical solution. They will manage deployment and maintain the live system. Responsibilities include data building, mapping, updates, routine monitoring of jobs and issues, workflow management, monthly reporting, and PMS audits.

Key responsibilities and primary deliverables

Drive improvements and updates in the new PMS tools/functions e.g. Equipment Register, Spares, Planned Maintenance, Defect Management and Inventory Management for office/vessel users

Ensure data (including but not limited to, equipment, spares, jobs, class, inventory, location and running hours) are accurately built, mapped and maintained in the PMS

Collect SFI coded spares from manufacturers as per product requirements

Action data / change requests as submitted by ships and shore through an agreed governance process.

Generate templates for each vessel type joining the Zodiac fleet and ensure accurate data capture and transfer for new builds and acquisitions.

Assist in ensuring that all vessels have an appropriate maintenance regime in compliance with statutory requirements and Zodiac fleet policies, monitoring and reviewing overdue jobs and defect jobs on a routine basis

Liaise with external vendors for digitization of manuals and documents to create an e-archive for operational referencing.

Prepare regular reports and analytics on the PMS for internal stakeholders’ review

Day-to-day administration/follow -up for inquiries received by office and vessel users

Follows up on issues with hardware and software onboard the vessels to ensure smooth system running in close cooperation with the Vessel IT team and PMS vendor

Enhance crew and onshore technical team awareness about PMS capabilities and system usage

Responsible for the training/briefing of the Crew (face to face onboard or remotely) and the onshore Technical Team

Support the implementation of related projects such as dry dock software and procurement.

Manage the regular Spares register update

Manage each new release of the maintenance management system, including the review, assessment and broadcast of release notes; consider the training needs and QMS changes to be implemented, including updates of e-learning, QRG, FAQ etc

Promote product enhancement and administer enhancement request, from vessels or office

Suggest and support the development and implementation of analytical and reporting tools

Support the update of processes and procedures, including the broadcast to fleet and office and the update of QMS

Coordinate the transition of maintenance legacy platforms to the new platform

Skills profile

Relevant experience & education

Experience of working within the shipping industry within a fast-paced marine technical environment

Must have relevant experience working with and managing maintenance management / planned maintenance systems (MMS/PMS)

Have experience of building and managing teams while embedding a performance management culture.

Good technical knowledge about machinery and working components onboard a vessel

Organised, thorough with great attention to detail and accuracy of data

Analytical, able to review data and create insightful reports that drive action

Problem solving: Takes ownership looks to challenge and resolve issues, effectively and consistently.

English skills for a good understanding of the existing ship documentation

Good verbal and written communication skills

Good Microsoft Office skills

Interpersonal and Team Management skills

Having on board ship experience in data collection, setting up PMS applications and training the officers would be advantageous.

Regrettably due to the high volume of applications, only shortlisted candidates will be contacted

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.