Procurement assistant

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Project London is hiring a procurement assistant to join its team in London. We are an award-winning architectural and project management studio specialising in high-end residential projects. From concept to completion, we deliver exceptional results for discerning clients. With a strong pipeline of upcoming work and turnover up more than 90% year-on-year, we are seeking a highly organised and commercially-minded Junior Procurement Assistant to support the studio at this pivotal time in our growth. Key responsibilities
support the team in sourcing new suppliers for materials, furniture, and design elements obtain and compare quotes, ensuring competitive pricing and quality alignment form relationships with trade suppliers and negotiate trade discount assist in supplier relationship management, handling queries and tracking performance
Order processing and tracking
schedule and finalise orders and deliveries of hard and soft finishes for projects create and manage purchase orders (POs), ensuring accuracy with project requirements track and update the delivery schedule, proactively flagging any potential delays liaise with suppliers to ensure all goods are delivered successfully to site assist the design team in re-specifying items that are out of stock or on long lead times
Inventory and cost control
monitor and maintain inventory records, liaising with the project team on material requirements track orders, invoices, receipts, and payments to ensure procurement accuracy assist in cost control and budget tracking, identifying discrepancies and reporting them promptly
Site and logistics coordination
liaise with sites to confirm deliveries and check for any breakages or missing items action returns and track refunds, organising any replacements or additional items provide feedback to the design and site teams on lead times and deliveries
Documentation and administration
maintain detailed procurement records and documentation verify that invoices align with purchase orders before processing for payment support with procurement reporting for internal reviews and project meetings
Required qualifications and skills
one to three years’ procurement or purchasing experience in a design, architectural, or construction-related industry proficiency in Microsoft Office (specifically Excel) experience in transport and/or logistics advantageous strong negotiation and communication skills ability to prioritise tasks highly organised with excellent attention to detail fluent in both written and spoken English
Why join us?
competitive salary, based on experience hybrid working: three days in-studio, two days remote 25 days of annual holiday plus all bank holidays, and office closure over the Christmas break discretionary annual bonus opportunity to work on prestigious, high-end design projects design-led studio with ambitious plans for growth be part of a talented and friendly team where your contribution really counts
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Location:
Greater London
Job Type:
FullTime

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