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Job Description

Job Title: Resource Planner\nLocation: Sheffield\nSalary: £27,248 p.a.\nContract Type: Permanent\nHours: Full time, Monday to Friday (8:30am - 5pm)\n\nRight to live and work in the UK is required for this role.\nThe successful candidate will be subject to pre-employment vetting.\n\nRole Summary\nThe Resource Planner creates optimised schedules that balance client requirements with operational efficiency, ensuring excellent service delivery while maximising revenue and meeting KPIs and compliance targets.\n\nMain Duties & Responsibilities:\n\nPlan and coordinate practitioner schedules to ensure optimal service delivery, KPI achievement, and contractual compliance.\n\nMonitor staffing levels, resolve gaps in clinical coverage, and maintain accurate schedules at all times.\n\nManage shrinkage (absence, holidays, training) in line with forecasts and organisational guidelines.\n\nRe-plan schedules when changes occur, clearly communicating impacts and ensuring continuity of service.\n\nWork closely with the Real Time Team to maximise productivity, utilisation, and schedule adherence.\n\nBuild strong working relationships with practitioners, managers, internal teams, and clients.\n\nCoordinate with agency/associate practitioners to create accurate schedules aligned with working patterns and client requirements.\n\nSet up and maintain booking system schedules and streaming groups, ensuring accuracy and flexibility.\n\nIdentify and propose improvements to planning processes to enhance efficiency and performance.\n\nCarry out additional duties in line with the role and Optima Health values.\n\nKnowledge, Skills & Expertise:\n\nExperience in planning and scheduling within a complex, multi-disciplinary environment. Resourcing experience would be .\n\nStrong analytical abilities with excellent attention to detail and a commitment to data accuracy.\n\nConfident communicator with strong written and verbal skills.\n\nEffective influencer, able to adapt communication style to gain stakeholder support.\n\nLogical thinker with the ability to present clear, persuasive arguments for decision-making.\n\nAble to work independently, demonstrating resilience and a proactive approach to resolving issues.\n\nAdvocate for change, with a continuous improvement mindset.\n\nStrong relationship-building skills, fostering trust and collaboration.\n\nProficient in MS Office applications, including Excel, Word, Outlook, Bookings and Forms.\n\nWhat Can We Offer You?\n\n25 days annual leave, plus bank holidays\nBuy and sell holiday scheme\nProfessional Registration fees paid\nMatched Pension Scheme\nHealth Cash Plan\nLife Assurance\nAnnual flu jabs\nEye Test Voucher\nEmployee Assistance Programme\nOpportunities to progress in different areas on the business\nLeadership training scheme if you would like to progress to leadership\n\nOptima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to , or expression, disability, race or ethnicity, or belief or orientation.\n\nINDOP3

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