Senior Construction Operations Administrator

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Senior Construction Operations Administrator
Peterborough (Office-Based | Hybrid may be considered after probation, not guaranteed)
£16-19 per hour (depending on experience)
Full-Time | Permanent
We are a growing Electrical & Mechanical contracting business operating across multiple live projects. We are seeking a Senior Operations Administrator to take ownership of office control, workforce tracking and commercial accuracy within the business.
This is not a junior admin role.
This position carries operational responsibility and requires experience within a contractor / construction environment.
Core Responsibilities Workforce & Engineer Control
Monitor and verify engineer timesheets (ServiceM8 + fleet tracking)
Track overtime approvals and holiday records
Maintain accurate labour cost allocation per project
Support payroll preparation (approved hours submission only)
Cost & Commercial Control
Upload and allocate supplier invoices correctly (Dext/Xero)
Ensure all costs are assigned to correct job codes
Reconcile supplier statements (e.g. electrical wholesalers)
Prevent misallocation of parts and labour to protect margins
Support month-end closing process across multiple entities
Project & Operational Administration
Maintain structured job records (ServiceM8 or similar)
Monitor documentation compliance (quotes, invoices, approvals)
Manage shared company mailbox (info@)
Provide structured daily and weekly operational updates
Liaise professionally with engineers, suppliers and clients
Compliance & Systems
Track training and compliance renewals (e.g. NICEIC / accreditations)
Maintain organised digital filing systems
Support ISO / H&S documentation tracking where required
What We Are Looking For
Previous experience in a construction / electrical / contractor office
Strong understanding of labour tracking and cost allocation
Experience with Xero, Dext, ServiceM8 or similar systems
High attention to detail (financial accuracy is critical)
Ability to work independently and take ownership
Strong written and spoken English
Structured, process-driven mindset
This role requires commercial awareness and operational discipline.
Future Growth
The company is expanding and may introduce maintenance contracts and reactive works in the future. The primary focus, however, is supporting our electrical engineers, projects and daily operational control.
As the business grows, responsibilities may evolve and be distributed across additional team members.
Working Structure
This is primarily an office-based role in Peterborough.
Hybrid working may be considered after successful probation, but is not guaranteed.
To Apply
Please apply with your CV and confirm:
Your commuting distance to Peterborough
Your notice period
Systems you have used (ServiceM8 / Xero / Dext / similar)
Your current hourly or salary expectations

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Location:
Longthorpe
Salary:
From £16 to £19 per hour Salary: £18 -£25 per hour depends on experienc
Job Type:
FullTime
Category:
Construction;Administration

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