Job Description

Senior Legal PA – Oxford

Award-winning international law firm is seeking a self-motivated and engaging Senior Legal PA to primarily support Partners in their busy Oxford office on a full-time, permanent basis.

\n
• Salary to £32,000
• Hybrid working (2 days in the office / 3 days WFH)
• 25 days annual leave + holiday entitlement flex
• Wellbeing fund

Key Responsibilities of the Senior Legal PA:

\n
• Acting as a first point of contact on behalf of the fee earners
• Supporting fee earners and Senior Legal PAs in the smooth running of the client/matter lifecycle
• Assisting fee earners to ensure compliance with the Firm's documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD & KYC
• Proactive and advanced calendar management for assigned fee earners (scheduling calls / meetings)
• Organising business breakfasts, dinners, or smaller events
• Full management of travel and expenses for assigned fee earners
• Prepare, amend, and proofread documents
• Develop a strong working knowledge of the firm's billing systems
• Supporting fee earners with monitoring and addressing unpaid bills
• Coordinate the WIP lists and billing on behalf of Partners

Skills & Requirements of the Senior Legal PA:

\n
• Proven Legal PA / Secretarial experience from a legal environment
• Previous experience managing calendars for multiple individuals
• Experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.)
• Excellent IT skills across a broad range of MS Office with a willingness to learn new software and adapt to change
• A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business