Team Assistant - Trading Floor
\nLocation: Canary Wharf, London (E14)
\nStart Date: ASAP
\nContract Length: 12 months initially
\nWorking Hours: Monday to Friday, 8:00 AM - 5:30 PM (5 days in-office)

Overview

A prestigious global financial services firm is seeking an experienced Executive Assistant to support its high-performing Sales & Trading team based in London.

You will be part of a collaborative and professional assistant team and play a key role in keeping the division running smoothly.

Key ResponsibilitiesExecutive Support

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  Manage complex, ever-changing diaries with a high degree of autonomy and foresight

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  Coordinate internal/external meetings, video calls, conference calls, and catering needs

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  Serve as a professional gatekeeper, fielding calls, emails, and scheduling requests

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  Collate data packs and ensure stakeholders are well-prepared for meetings

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  Liaise with senior clients and internal teams globally, including New York, EMEA, and APAC

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  Manage sensitive information and maintain strict confidentiality

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  Support recruiting processes and other administrative projects

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  Handle ad hoc personal assistant requests when needed

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  Maintain and update the internal CRM system

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Travel & Expenses

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  Book complex international travel (flights, visas, hotels, transfers) with full itinerary prep

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  Submit accurate and timely expense claims in line with firm policy

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  Support and organize team and client events, off-sites, and internal functions

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Team Collaboration

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  Provide phone and diary coverage for absent colleagues (lunches, leave, sickness)

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  Contribute to a team-first culture and ensure up-to-date handover documentation for seamless support

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Ideal Candidate ProfileExperience & Skills

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  Proven experience supporting senior executives, ideally within financial services or a global corporate setting

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  Strong prioritization and time management skills in a high-pressure environment

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  Ability to remain calm and resourceful under pressure and during last-minute changes

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  Confident, polished, and proactive approach to handling internal and external stakeholders

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  Highly organized and attentive to detail, with strong multitasking abilities

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  Strong communicator - clear, articulate, and diplomatic

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  Demonstrated ownership and accountability of responsibilities

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  Tech savvy - proficient with Microsoft Outlook, Word, Excel, PowerPoint

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  Previous experience using CRM tools and expense systems is advantageous

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Soft Skills

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  Warm, approachable, and a strong team player

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  Maintains a high level of professionalism and discretion

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  Willingness to work overtime when needed

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Training & Support

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  Full onboarding and training on systems and internal policies will be provided

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  You will be embedded in a collaborative assistant team with shared knowledge and support structures

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