HAIL Partners are working with a high-performing, growing investment firm to hire a Team & Office Assistant for their London office. This is a varied and highly visible role, ideal for someone who enjoys being at the heart of an office while also supporting investment professionals in a fast-paced environment.

The firm prides itself on creating an inclusive, collaborative culture and is looking for someone who takes pride in their work, thrives on responsibility, and enjoys being a dependable go-to within the business.

Role Responsibilities:

Team Assistant Support:

• Coordinating domestic and international business travel
• Preparing and submitting expense reports accurately and on time
• Organising internal and external meetings, including catering, dial-ins, video conferencing and materials
• Providing cover and support to other members of the admin team as required
• Supporting ad hoc projects

Office Support:

• Ensuring the office runs smoothly and maintains a professional, polished environment
• Managing vendors and suppliers and overseeing service standards
• Invoice processing and budget tracking
• Coordinating routine maintenance and liaising with building management
• Reception cover, meeting room management and welcoming visitors
• Overseeing office supplies and equipment
• Coordinating office events and social initiatives
• Supporting wider administrative projects as needed

Role Requirements:

• Background in financial services or a similarly fast-paced, professional environment preferred
• 3-5 years’ experience supporting investment professionals and/or office management
• Highly organised with strong attention to detail
• Confident communicator with strong interpersonal skills
• Proactive, flexible and solutions-focused
• Strong problem-solving skills with the ability to anticipate needs and improve processes
• Comfortable using Outlook, Word, Excel and PowerPoint
• A collaborative team player with a positive, adaptable approach