Trade Mark & Designs Portfolio Administrator

Permanent | Hybrid Working | Up to £30,000

My client, a highly regarded and people-focused law firm, is seeking a Trade Mark & Designs Portfolio Administrator to join their collaborative and supportive team. Known for their warm culture and strong team ethos, this is an excellent opportunity for someone who thrives in a deadline-driven legal environment and enjoys working closely with fee earners and stakeholders.

This permanent, hybrid role offers the chance to support a busy trade mark practice across a broad range of portfolio and formalities work, playing a key part in ensuring matters are managed accurately and efficiently.

The Role

You will provide comprehensive administrative support to Partners and fee earners, assisting with all aspects of trade mark portfolio management and formalities, including:

• Managing deadlines, case diaries and document preparation
• Drafting standard correspondence and handling client communications
• Monitoring shared mailboxes and updating internal and external databases
• Opening and closing files, billing support and managing WIP
• Extracting docketing records and preparing portfolio reports
• Assisting with assignments, changes of name, mergers and reclassifications
• Handling UKIPO and WIPO notifications
• Supporting with renewals and trade mark application filings where required

About You

• Previous experience in an administrative role, ideally within a legal or deadline-driven environment
• Strong Microsoft Word and Outlook skills
• Confident working with databases and maintaining accurate records
• Excellent attention to detail and organisational skills
• Proactive, commercially aware and comfortable communicating with stakeholders at all levels
• Knowledge of trade mark law and formalities is desirable

This is a fantastic opportunity to join a genuinely welcoming team where your contribution will be valued and your development supported, all within a flexible hybrid working structure.