Owen Reed is looking for an Administrator for a top law firm in London.

Administrator (6-Month Fixed-Term Contract)

Hybrid Working | 3 Days in the Office | 2 Days from Home

Owen Reed is seeking a highly organised and proactive Administrator to join the Business Services Centre team of a leading law firm in London. This is an excellent opportunity for a detail-oriented professional with strong administrative skills to contribute within a collaborative and professional environment.

The Role

As Administrator, you will provide essential administrative support to Legal and Support Departments, ensuring the smooth and efficient delivery of document management, filing administration and office support services.

Key Responsibilities

• Save documents to the document management system and liaise with the Reprographics Department for scanning where required
• Complete document engrossments in conjunction with EAs/Secretaries, including the binding or other “finishing” of documents
• Create, prepare and assemble sales packs, court bundles and other exhibition materials
• Assist with the assembly, preparation and maintenance of court bundles and other exhibits
• Support specific projects for Legal and Support Departments, providing general office administrative assistance
• Demonstrate teamwork and provide cover within the team, including flexibility to swap office working days where necessary
• Learn the requirements of key clients to ensure correct processes and procedures are followed
• Undertake all necessary tasks to support efficient filing administration processes, including maintaining online registers, saving documents to DMS and datasites, and liaising effectively with support teams
• Complete small or individual copying tasks retained within practice areas or unsuitable for the Reprographics Department
• Proactively use the workflow management tool to take ownership of tasks from start to finish, ensuring deadlines and business needs are met and communicated effectively
• Deliver excellent customer service to internal clients, developing a strong understanding of partners, lawyers, secretaries, practice areas and departmental working practices
• Identify opportunities to improve processes and contribute to the continual improvement of the General Administrative Team

Skills and Experience Required

• Recent office administrative experience, ideally gained within a law firm or professional services environment
• Good typing speed with a high level of accuracy
• Strong working knowledge of Word, Excel and Adobe
• Previous knowledge of a document management system is desirable, though training will be provided
• Some experience of legal documents
• Excellent attention to detail and accuracy
• Strong organisational skills and a proactive, team-focused approach