Company: AKT II

Job Title: Bid Coordinator

Job Type: Permanent

Location: City of London (Hybrid)

Start Date: ASAP

AKT II’s outstanding reputation, stability and growth has attracted the very best professionals with the promise of progressing and expanding their careers. This continued growth has led to the expansion of the company into key geographies across the globe: Cambridge, Manchester and Bristol in the UK, as well as Copenhagen and Toronto internationally.

The Position

AKT II are looking for a proactive and highly organised Bid Coordinator to support the delivery of high-quality, commercially compelling bids and proposals that help us secure new business. In this role, you will work closely with the Bid Manager and wider business and play a key role in coordinating the bid process from opportunity identification through to submission. You will support the planning, organisation and production of bid documentation, ensuring submissions are compliant, accurate, well-presented and delivered on time.

As a central point of coordination, you’ll liaise with internal cross-functional teams across the practice, helping to gather information, manage deadlines, maintain bid content, and ensure a smooth and efficient tender process.

The Role and Responsibilities

As a Bid Coordinator, your responsibilities will include (but are not limited to):

• Supporting the Bid Manager in coordinating bid activity across multiple live opportunities
• Monitoring tender portals and relevant industry sources to identify potential opportunities
• Assisting with bid planning, including setting up schedules, tracking deadlines, and managing key actions
• Coordinating inputs from technical leads, project teams, marketing, finance and senior leadership
• Formatting, compiling and proofreading proposal documents to ensure they are accurate, compliant and professionally presented
• Supporting the preparation of bid responses, including CVs, project sheets, case studies and standard company information
• Working with the Graphic Design team to maintain and improve bid templates and document presentation
• Managing document control and version management to ensure the correct information is used throughout the submission process
• Supporting quality assurance checks to ensure all client requirements and submission instructions are met
• Assisting with bid submission, including uploading documents to tender portals and ensuring all supporting information is included
• Maintaining bid records and knowledge libraries using our digital asset management system
• Supporting post-bid reviews, feedback collection and capturing lessons learned to improve future submissions
• Assisting with basic reporting on bid activity such as submission volumes, pipeline tracking and outcomes

Required Skills

• Strong organisational skills with the ability to manage multiple tasks and priorities
• Excellent written communication and attention to detail
• Confidence working with multiple stakeholders and chasing information to deadlines
• A structured and methodical approach with a strong focus on quality and compliance
• Ability to work under pressure and meet tight deadlines
• Strong IT skills, particularly Microsoft Office and InDesign

Qualifications and Experience

• Previous experience supporting bids, proposals, tenders or business development activity (ideally within the built environment sector)
• An interest in design-led engineering, architecture or construction
• Experience working in a fast-paced, deadline-driven environment
• Knowledge of InDesign (or similar formatting tools) would be an advantage
• Interest in (or experience using) generative AI tools to support bid writing and research would be beneficial

What's in it for you?

• A competitive salary and comprehensive benefits package
• Enhanced annual leave and generous company pension contributions
• Access to our healthcare scheme, gym memberships and wellness services
• Confidential support through our Employee Assistance Programme (EAP)
• A range of fun and inclusive company social events throughout the year
• Opportunities for professional development and career progression
• A collaborative and supportive team environment
• Flexible and hybrid working options to support work-life balance