Business Administrator

Ref: CC47047

A Japanese international shipping and LNG carrier company is currently recruiting a Business Administrator to join their London office.

In this role, you will be responsible for providing comprehensive administrative, financial, and operational support to the Director of Asset Management, and the business unit.

The ideal candidate should have strong organisational skills, financial acumen, and experience in asset management.

TYPE: full-time

WORKING HOURS: 9:00-17:00 from Monday to Friday

SALARY: Negotiable, depending on experience

LOCATION: London (Hybrid working available)

Business Administrator Main Responsibilities:

● Assist the Director with day-to-day business affairs and coordination across the asset management team

● Act as a central point for internal communications and approvals

● Prepare internal reporting memos and manage internal approval workflows

● Maintain document management systems ensuring version control and compliance with company standards

● Compile and distribute routine environmental reports as required

● Develop and maintain project plans, timelines, and deliverables

● Prepare professional slide decks and presentations for internal and external stakeholders

● Assist in preparing for new projects, including planning, documentation, and stakeholder coordination

● Demonstrate strong financial acumen to validate invoices and ensure accuracy against reports

● Coordinate with external parties for submission of reports and invoicing documentation

● Support budget tracking and cost control processes

● Manage onerous environmental reporting requirements, ensuring timely and accurate submissions

● Liaise with relevant teams to gather data and validate compliance information

● Draft and maintain Standard Operating Procedures (SOPs) and internal workflows for key business processes

● Document and implement best practices for approvals, reporting, and project management

● Continuously review and improve operational processes for efficiency and compliance

● Assist in asset sales (liquidation) processes, including documentation, coordination, and reporting

● Support development of business playbooks for recurring processes and strategic initiatives

Business Administrator Ideal Candidate:

● Experience in financial and sales administration, and business coordination

● Experience in drafting procedures, SOPs, workflows, and playbooks

● Good financial acumen with experience in invoice validation and cost tracking

● Background in asset management or energy sector

● Understanding of internal governance and approval processes

● Experience preparing reports and presentations for senior leadership

● Proficiency in MS Office Suite (Excel, PowerPoint, Word) and document management systems

● Strong organisational and time-management skills with attention to detail

● Excellent written and verbal communication skills

● Ability to manage multiple priorities and work under pressure

** All applicants for the Business Administrator must have the right to work in the country as the Company is not able to offer visa support.

*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.

*When contacting us, please include the job reference number (Ref: CC47047) at the top of your message.

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.