Contract Administrator / Facilities Administrator

Location: Croydon, Stratford, Greenwich & West End Working Pattern: 5 days per week on site

Role Overview

We are looking for a proactive and highly organised Contract Administrator to support site teams and clients across multiple London locations. The role provides full administrative, financial, and operational support to ensure contracts are delivered efficiently, with clear ownership of tasks through to completion.

Key Responsibilities

Acting as the first point of contact for day-to-day enquiries from site teams and clients

Producing financial and statistical reports for the contract portfolio (weekly and monthly)

Working closely with site teams to ensure all responsibilities are completed in a timely manner

Raising work orders for new contracts, jobs, and quotes

Raising purchase orders and placing orders for engineers and sub-contractors

Completing all paperwork required for monthly billing

Raising and closing monthly PPMs for the team

Supervising all Work in Progress (WIP) across the contract portfolio to ensure invoices are produced promptly

Processing and approving supplier and sub-contractor invoices and resolving related queries

Maintaining accurate and up-to-date client files and documentation

Processing timesheets, job sheets, expenses, holidays, and sickness records for engineers

Ensuring all Health & Safety and company legislative documentation is received from sub-contractors

Maintaining site sub-contractor records and log book systems

Producing weekly and monthly statistical reports

Carrying out general day-to-day administrative duties including filing, photocopying, and archiving

Annual archiving of client files

Providing a positive and professional service to internal and external customers through effective communication

Taking ownership of all tasks through to completion