Executive Assistant

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Owen Reed is looking for an Executive Assistant for a top law firm in London.

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This is an excellent opportunity for an experienced Executive Assistant to join a high-performing legal team, providing senior-level support to attorneys and helping deliver an exceptional client experience. This role is suited to a polished, proactive and highly organised professional who can work with confidence in a fast-paced legal environment.

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Location: London Working pattern: Hybrid – 3 days in the office, 2 days from home (flexibility required)

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The Role The Executive Assistant will provide high-level executive, administrative and legal support to senior attorneys with minimal supervision. You will play a key role in supporting client relationships, managing day-to-day priorities and ensuring work is delivered accurately, efficiently and to the highest standard.

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You will work closely with lawyers, paralegals and business support teams across the firm, acting as a trusted point of contact and helping to drive smooth operational and client service delivery.

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Key Responsibilities

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Proactively manage complex diaries, scheduling, travel and meeting arrangements

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Monitor emails, coordinate actions and assist with client communications

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Prepare documents and materials for client meetings and deadlines

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Process mail and arrange deliveries as required

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Provide high-quality legal and administrative support to attorneys

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Track workloads, caseloads and upcoming priorities to ensure effective follow-up

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Create, edit, revise, format, redline and proofread legal documents and correspondence

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Maintain accurate and well-organised files within document and records management systems

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Liaise with lawyers, paralegals and business services teams to support client matters

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Maintain and update client information within the CRM system

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Support business development activity, including events, pitches, presentations, client gifting and marketing materials

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Assist with Work to Cash processes, including time entry, billing support, proformas, invoices and receivables

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Prepare expense reports, check requests and other accounting documentation

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Support the onboarding of new partners and senior legal staff

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Use workflow tools effectively to manage tasks and communication

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Assist with reception and hospitality support when required

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Skills and Experience

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Minimum 5 years’ administrative and legal support experience within a law firm, legal department or professional services environment

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At least 3 years’ experience supporting senior partners, C-level executives or equivalent

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Strong understanding of legal terminology, procedures and deadlines

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Knowledge of SRA rules and legal administrative processes

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Excellent written and verbal communication skills

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Exceptional attention to detail and strong organisational skills

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Ability to manage multiple priorities and work to tight deadlines

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Confident using Microsoft Office and other legal technology platforms

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Fast, accurate typing skills

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Professional, discreet and able to handle confidential information with care

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Strong judgement, initiative and problem-solving skills

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Able to work independently and as part of a collaborative team