Executive Assistant

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Job Description

The Executive Assistant provides high-level administrative support to the CEO and Senior Leadership Team (SLT), managing schedules, coordinating meetings, preparing reports, and ensuring smooth day-to-day operations. This role demands exceptional organisational skills, discretion, and the ability to handle multiple priorities efficiently in a fast-paced environment.


Key Responsibilities

Meeting Support:

  • Schedule and coordinate meetings, including preparing agendas and accurately taking minutes.

Diary Management:

  • Organise and maintain diaries for SLT members, coordinating internal and external appointments with efficiency.

Travel Arrangements:

  • Book flights, accommodation, and transportation for domestic and international travel for SLT members, ensuring all arrangements run smoothly.

Administrative Tasks:

  • Manage and maintain executives’ schedules, prepare and edit correspondence, reports, presentations, and other documents as well as handle travel expenses/reimbursements

Communication:

  • Act as the first point of contact for SLT members, managing emails and calls with professionalism and discretion.

Event Coordination:

  • Assist in planning and organising meetings, events, and conferences as required.

Social Media

  • Effectively managing LinkedIn accounts and posting engaging social media posts.


Essential Experience, Skills and Abilities:


Qualifications, Knowledge and Experience:

  • 1-2 years proven experience in an executive assistant or similar administrative role, ideally supporting senior executives.
  • Excellent minute-taking skills with strong attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organisational and time-management skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong written and verbal communication skills.

Skills and Personal Attributes:

  • Takes initiative to complete tasks efficiently
  • Thrives in a fast-paced environment and can adjust to changing priorities
  • Works well with different teams and stakeholders
  • Ensures accuracy in tasks and deliverables
  • Handles stressful situations with composure

Apply
Location:
Ruislip
Job Type:
FullTime
Category:
Business

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