Executive Assistant

2 Days Old

Executive Assistant (12-Month Fixed Term Contract)

Location: Harrow (Fully Office Based)
Salary: £28,000 per annum
Contract: 12-month Fixed Term Contract

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO. This is a key role within the CEO Office, requiring excellent organisational, communication and interpersonal skills, and the ability to manage multiple priorities in a fast-paced, professional environment.

Key Responsibilities

Meeting & Event Management

Coordinate and organise meetings, conferences and appointments with senior executives, department heads and external stakeholders

Prepare, collate and distribute meeting papers in advance

Take accurate notes, prepare and circulate minutes, and track action points

Arrange refreshments and meeting logistics

Diary & Administrative Management

Full responsibility for managing and maintaining the CEO's diary

Schedule appointments and ensure diaries are kept up to date with accurate contact details

Raise purchase orders, payment requests and stationery requests as required

Travel Management

Arrange all aspects of business travel including flights, accommodation, car hire, parking and currency

Support visa arrangements and travel for non-staff members when required

Office & General Support

Maintain efficient filing systems for the CEO

Act as first point of contact for telephone enquiries and visitors

Provide general office and hospitality support

Support wider team members and assist with project tracking

Email, Post & Correspondence

Manage the CEO's inbox and correspondence efficiently and confidentially

Review, prioritise and redirect emails and post to relevant parties

Relationship & Communication Management

Maintain and manage internal and external contacts on behalf of the CEO

Liaise with travel agents and service providers

Prepare presentations, management information, financial and business reports

Analyse reports and provide key data to support decision-making

Support reporting and monitoring of organisational performance metrics

Assist with coordination of events in collaboration with HR

Undertake any additional duties as delegated by the CEO

Person Specification

Graduate in any discipline

Confident, articulate, warm and personable

Excellent written and verbal communication skills

Strong organisational, planning and information-monitoring skills

High level of discretion and professionalism

Proficient in MS Office and general office systems

Strong interpersonal skills with the ability to work with senior stakeholders
Apply
Location:
Harrow On The Hill
Salary:
£28,000 /annum
Job Type:
FullTime
Category:
Administration

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