Facilities Assistant

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Job Description

My client, a boutique law firm, is seeking a proactive and reliable Facilities Assistant to join their close-knit team. This is a fantastic opportunity for someone with a keen interest in facilities to step into a varied and hands-on role, supporting the day to day operations of a busy legal office. You'll work closely with the Facilities Manager and be a key point of contact for both staff and contractors.


While some prior facilities experience is preferred, full training will be provided. This role would suit someone with a strong sense of initiative, a can-do attitude, and the ability to hit the ground running.


Duties will include:


  • Assist in managing the Planned Preventative Maintenance (PPM) schedule across all office locations
  • Support DSE (Display Screen Equipment) assessments in conjunction with HR and under the Facilities Manager’s guidance
  • Liaise with landlord building teams to report and resolve building-related issues (e.g. lighting, temperature, shared services)
  • Manage day-to-day desk bookings, including desk allocations and setup for fee-earners
  • Issue and update security passes and manage related data
  • Act as a fire marshal and lead evacuation procedures in the Facilities Manager’s absence
  • Monitor and maintain first aid supplies
  • Provide reception cover when needed
  • Post handling
  • Coffee machine maintenance
  • Replenishing office and kitchen supplies
  • Meeting room assistance


The ideal candidate will have:


  • Some prior experience in a facilities, office support, or administrative role
  • Excellent communication and organisational skills
  • Ability to work independently and take initiative
  • Willingness to act as fire marshal and first aider (training provided)

  • Please apply today for immediate consideration!

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Location:
London
Category:
Real Estate

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