Job Description:

Project Administrator

• Department: Vehicle Manufacturing
• Location: Solihull, Hybrid- 2 days onsite
• 6 months FTC with possibility of extension

About Us

Formel D is the global service provider for the industry. We develop market-leading concepts, as well as individual and scalable solutions throughout the entire value chain of the production process, from the design phase, industrialization, production and after-sales. The company was founded in 1993 and is headquartered in Cologne (Germany).

We currently have a team of several thousand people located in 45 nations, and more than 90 locations in 21 countries, working daily at the core of the industry. Our drive is passion, team spirit and professionalism in everything we do, and our success is based on the satisfaction of our customers, which makes us stand out as a premium supplier within the sector.

Role Purpose

Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence.

Key Duties & Responsibilities

Time & Attendance (eApps)

Manage and validate all eApps hours for assigned projects.

Ensure hours align with rotas, contracts, and customer agreements.

Close errors, late entries, and discrepancies before payroll cut-off.

Maintain full audit traceability for time data.

Payroll Administration

Prepare, validate, and submit payroll sheets in line with UK payroll cycles.

Resolve payroll queries (hours, rates, overtime, absences, corrections).

Act as the primary interface with Payroll and Operations.

Ensure zero-defect payroll submission.

Orders, Purchase Orders & Invoicing Support

Raise, track, and reconcile orders and purchase orders (POs).

Ensure PO values, rates, and scope match contractual terms.

Support invoicing through accurate hour and cost confirmation.

Resolve PO and invoice mismatches with Finance.

Financial & Cost Control

Maintain labour cost trackers and support budget control.

Provide visibility of actuals vs forecast to Project Managers.

Flag cost risks, revenue leakage, and non-recoverable hours early.

Reporting, Data & Compliance

Produce accurate reports on hours, headcount, and costs.

Ensure consistency across eApps, payroll, and finance systems.

Maintain controlled records for audits and customer reviews.

Comply with Formel D standards, GDPR, and customer requirements.

Stakeholder Support

Interface with Operations, Finance, Payroll, and Customers.

Communicate clearly on hours, billing, and administrative status.

Support project mobilisation, ramp-up, and close-down phases.

Continuous Improvement

Identify inefficiencies in admin and payroll processes.

Support standardisation and process optimisation across projects.

Required Skills

Manufacturing/automotive background (Desirable)

Knowledge of contracts, rotas, project cost control

Project coordination, data entry, record keeping, audit trails

Purchase order (PO) tracking, cost monitoring, invoice support

eApps / time systems, payroll prep, Excel, ERP (desirable)

Liaising with Ops, Finance, Payroll, Customers; query resolution