I am working with a fit out turnkey contractor who specialise in Cat A and Cat B projects. They are seeking a Projects Support Coordinator to be based out of their New Milton office. You will be responsible for administration support to adhere to CDM 2015 Regulation and project requirements. You will assist the Project team ensuring site safety and compliance with relevant legislation and accreditations. Assist with administrative tasks on behalf of the Projects team. Work alongside the Project team and supporting departments to ensure that the projects run smoothly and safely. Predominantly office-based, with occasional visits to project sites.

General Project Administration

* Provide full administrative support to the Project Team.

* Carry out ad hoc project administration tasks as required.

* Set up project folders and projects on Teams and ensure proper filing.

* Administrator for all project software ensuring that all set up of new projects are done in a timely and accurate manner.

* Assist and monitor internal process implementation to ensure compliance with company standards.

* Collaborate with other internal departments, including handling ad hoc requests, compile data and implement amendments.

* Organise collation and monitoring of O&M’s.

* Support aftercare processes and ensure client documentation is properly handed over.

Meetings & Communication

* Prepare, attend, and chair internal meetings and distribute meeting minutes (Precontract, Post-contract, Project Team, Senior Project Team, and SPACE reviews).

* Collate information for the CPP from the Design team and project team and send to Contracts Director and Group Health and Safety Manager to sign off to then issue to client.

* Assist with creation and maintenance of internal Risk Assessments.

* Assist with creation and maintenance of Site Rules and Site Access Plans.

* Coordinate compilation of Health & Safety file to CDM 2015 Regulations.

* Register projects for relevant accreditations such as SKA and BREEAM when required and inform the Considerate Constructor Scheme of projects once they have been secured.

* Book site Portable Appliance Testing (PAT).

* Monitor project team use of project software and report any findings back to Group Health and Safety Manager.

* Communicate site inspection detractor information to the Project Managers and update detractor spreadsheet.

Procurement, Purchasing & Asset Management

* Coordinate on-site team purchases and trace invoices.

* Manage Group’s trade accounts for on-site teams.

* Maintain subcontractors and purchasing database.

* Evaluate subcontractor project performance.

* Support the Project Finance Manager by requesting and tracking furniture quotations from preferred suppliers.

* Prepare furniture quotations for opportunities, working with the senior Designer to ensure accuracy and compliance.

* Maintain up to date price list and supplier information and liaise with suppliers regarding lead times, price increases and continuity of supply.

About You:

* Experience in an administrative role, preferably within a construction environment.

* Awareness of CDM 2015 Regulations.

* Professional, friendly, and efficient approach/manner.

* Strong organisational skills and attention to detail.

* Advanced administrative skills and proficiency in Microsoft 365 and project software.

* Full UK driving licence and access to own transport