This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

We are looking for a Works Coordinator for our Integrated Facilities Management business line.

About JLL

We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!

Location: TBC - Multi site Coordination

Role Purpose

An exciting opportunity has arisen for a Works Coordinator to join JLL's Integrated Facilities Management business. The Works Coordinator will provide information to Permit applicants/Vendors regarding the building Permit requirements, inspection and general requirements of the Permit Process. This will include the administration of JLL an Client systems to ensure contractual compliance.

As a Works Coordinator your main responsibilities will include the communication with various teams across the portfolio to ensure compliance, preventing any procedural delays with an excellent level of attention to detail and proactive mindset.  You will assist with vendor oversight, reporting and data processing. You will work as part of a team but with a strong emphasis on independent outcome.

What this job involves but not limited to :

Job Responsibilities:

• Coordinate permit requests and scheduling with various Vendors & Site Managers
• Liaise with vendors with the intent to book service visits.
• To obtain a Method Statements & Risk Assessments for the works being requested, check the details are correct and obtain further clarification of details if the method statements fail to reflect the works being carried out.
• Ensure all relevant RAMS attached to the Permit
• Issue of additional client permits such as Isolation & Hot Works Permits.
• Check that the works are being carried out within the H & S @ Work  and Electricity @ Work Acts
• Raising/submitting requests (ServiceNow Changes) to cover Critical Engineering Services.
• Ensure that the works are carried out within the conditions of the JLL SSoW Policy
• Identify from RAMS risks to the clients business.
• Liaise with JPM & contractors should works impinge on other works or Business
• Meet with internal teams for project updates and assist with any issues
• Coordinate with Project Managers regarding construction schedules and permit requirements
• Manage permit expirations and renewals
• Organize and track all permits.
• Completing Weekly/Monthly reports
• File proper paperwork required to obtain permits.

Desired Skills and Experience:

• Excellent communication skills, both written and oral
• Strong organizational skills
• Experience using Microsoft Office Suite (Excel & Word)
• Ability to Multi-task
• Must be proactive and able to work independently
• Must be able to maintain a high level of accuracy and pay close attention to detail

Sound like you? To apply you need to be able to demonstrate the following skills and experience:

• Prior experience in facilities, property management or related field (preferred)
• Superior administration skills and attention to detail
• Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
• Understanding of basic technical aspects of built environment(Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
• The ability to effectively deal with stressful situations
• The ability to work independently

You also need to be:

• Self-motivated; confident & energetic
• Goal-oriented - able to focus on meeting all performance targets
• A strong communicator - good presentation skills and possess strong verbal & written communication skills

Critical Competencies for Success

• Firm First mind-set
  • Able to cooperate and work well with others to meet targets
  • Support the team effectively as and when needed
  • Proven ability to commit to flawless execution while complying with firm's procedures and standards

• Client Focus & Relationship Management
  • Demonstrate and ensure to instil a culture in the team that match our 'I am JLL' core behaviours and values of being an Expert, Proactive, Innovative, Versatile, Team Player and valuing the Customer
  • Able to interact with the general client staff & vendors with ease
  • Ability to manage conflict and conflicting priorities
  • Demonstrates ability to work with vendors to deliver efficient services
  • Demonstrates proactive & professional approach to customer service
  • Has a customer-oriented attitude
• Organizational Skills
  • Proven ability to manage multiple and complex tasks on a daily basis
  • Demonstrates ability to prioritize and manage the completion of reports in an efficient and timely manner

What you can expect from us

You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.