Accounts Payable Assistant (Junior / Graduate)

£28K - £32K DOE

Design Agency

We’re working with a fast-paced and highly creative design agency looking for a Accounts Payable Assistant to join their growing finance team. This is a brilliant opportunity for someone with 6 months’ AP experience or a bright graduate with a strong interest in finance and accounting to build their career in a dynamic, project-driven environment. You’ll gain hands-on experience across the full accounts payable function, working closely with the wider finance and operations teams in a creative agency setting.

Key Responsibilities

Invoice Processing

• Receive and process supplier invoices for goods and services
• Check and validate key details including:
• Invoice amount
• Vendor name
• Purchase orders (where applicable)
• Accurately input invoices into the accounting system

Verification & 3-Way Matching

• Perform 3-way matching between:
• Supplier invoices
• Purchase orders
• Delivery notes / receipts
• Ensure the business only pays for goods and services received

Payment Processing

• Schedule and process supplier payments via:
• Bank transfers
• Cheques
• Online payment systems
• Ensure all payments are made accurately and on time to avoid late fees

️ Record Keeping

• Maintain accurate and organised financial records including:
• All invoices
• Payment records
• Outstanding supplier balances
• Support audit readiness and financial reporting requirements

Supplier & Vendor Communication

• Act as a point of contact for supplier queries, including:
• Payment status updates
• Invoice discrepancies
• Investigate and resolve any issues or disputes professionally

Reconciliations

• Reconcile supplier statements against internal records
• Identify and resolve any missing or incorrect transactions

Expense Tracking & Reporting

• Assist in tracking company spend across projects
• Support the finance team with reporting on:
• Monthly expenditure
• Outstanding liabilities
• Supplier activity

About You

• 6 months’ experience in Accounts Payable OR a recent graduate with strong interest in finance
• Detail-focused with strong organisational skills
• Comfortable working in a fast-paced, creative environment
• Strong communication skills for dealing with suppliers and internal teams
• Experience with Paprika software (or similar systems) is desirable