Ref: JGA/TP6876

A leading property investment firm is looking for an EA to join them on an 8-month maternity contract. The team is small, with only 12 staff, but they are genuinely close knit and welcoming. This role is key to keeping the daily operations moving smoothly as you will be supporting at five directors. This is varied and exciting role, with no two days the same.

We are looking for an immediately available candidate. Apply now!

Duties include:

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• Diary management
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• Meeting management
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• Board support
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• Relationship management/Point of contact
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• Managing logistics for all travel arrangements, including visas, flights, trains, chauffeurs and any necessary paperwork, itineraries and agendas
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• Maintaining up to date filing system and data base management
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• Events management – coordination of events for clients and internal teams
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• Preparing monthly expense claims
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• Assisting with the preparation of reports and presentations (ppt, printing and binding)
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• HR: Management of staff benefits package; pension, health, insurance etc. Onboarding and offboarding employees. Induction packs. Maintain employee records – holiday/ sickness
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• Marketing: Support with branding and design work for the company, updating company websites and LinkedIn pages.
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• IT: Software sourcing, IT enquiries
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• Office Management: Maintenance, liaising with suppliers, health and Safety and office supplies
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• Supporting other team members when required
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• Arranging couriers and processing post
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• Ad hoc project work
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• Ad hoc private assistance for 2 directors as required
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Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.