Executive Assistant

5 days a week onsite non negotiable

Incredible benefits, salary and perks!

We are recruiting an exceptional, competent, professional, high level Executive Assistant to join a multinational Hedgefund and support two Principals of a highly successful Trading team. As an Executive Assistant, you will contribute to the efficiency of the business by providing comprehensive, personalised, and timely support. In this pivotal role, you will manage a wide range of administrative and executive support tasks, demonstrating a high level of professionalism and confidentiality. You will be a proactive and dedicated individual with a passion for providing exceptional administrative support, this is a position where you have the opportunity to make a real impact!

This position offers a unique opportunity to work for a fast paced, multinational organisation that values its employees and is committed to delivering exceptional delivery globally. We're seeking top talent like you who shares commitment to excellence, delivering exceptional service, exceeding expectations, and fostering enduring relationships built on trust and integrity.

Your responsibilities will include managing complex calendar, coordinating travel arrangements, preparing reports and presentations, and acting as a key liaison between the executives and both internal and external stakeholders. Your exceptional organisational skills, proactive approach, and ability to anticipate the needs of Senior Traders is essential in ensuring smooth operations and enabling focus on strategic priorities.

• Proactive and comprehensive diary management.

• Preparing meeting agendas, preparation and collation of meeting related papers, articulating clear deadlines for submission and chasing where necessary

• Booking meeting rooms and other logistics when planning bigger events.

• Arrange international travel and accommodations

• Responding to information requests and ensuring follow-up actions are appropriately dealt with

• Ability to handle sensitive information with utmost discretion and maintain confidentiality at all times.

• Coordinate and liaise with other departments as needed

• Assist in preparing reports and presentation

• Strong interpersonal skills to build relationships with executives, colleagues, and external partners.

• Other ad hoc duties with occasional personal administration support.

• Providing flexible cover for colleagues, as necessary

The skillset and attributes you will possess are;

• Must have EA or PA experience within Financial Services

• Excellent written and verbal communication skills

• A high level of proficiency in Microsoft Office Suite

• Strong organisational and time management skills

• The ability to anticipate the needs of the Traders

• Be agile and adaptable and work in a fast paced environment

• Proven ability to handle confidential information with discretion

• The ability to juggle multiple responsibilities

• The ability to remain calm under pressure

• A can-do attitude and willingness to get stuck in and help out in any way you can

• Be forward thinking